Wix Events: Limiting Registration and Creating Waitlists for RSVP Events

Managing your RSVP event just got easier with options to set guest limits and offer a waitlist. By defining the maximum number of attendees, you can minimize overbooking while keeping the event accessible to those who still want to attend.

Note:

Waitlists are not available for ticketed events. You can, however, limit the number of tickets available to be purchased.

Managing guest limits and registration settings

Set an attendee limit for your event and choose whether to offer a waitlist option.

To manage guest limits and settings:

Dashboard

1. Go to Events in your site's dashboard.

2. Hover over the relevant event and click Manage.

3. Select the Settings tab.

4. Click Edit next to Registration settings.

5. Choose the relevant option under Guest limit:

   • Unlimited guests: No restrictions on the number of attendees for your event.

   • Limited guests: Set a specific number of attendees allowed for your event.

     1. Enter the limit in the Max number of guests field.

     2. Select what happens when then guest limit is reached:

        • Close Registration: Guests can no longer register.

        • Add guests to a waitlist: Guests can continue to register, but are added to a waitlist.

6. Click Save.

Wix app

1. Go to your site in the Wix app.

2. Tap Manage

   

   at the bottom.

3. Tap Events.

4. Tap the relevant event status: Published Events or Draft Events.

5. Tap the relevant event.

6. Tap the Manage tab.

7. Tap Registration settings.

8. Tap Guest Limit and choose the relevant option:

   • Unlimited guests: No restrictions on the number of attendees for your event.

   • Limited guests: Set a specific number of attendees allowed for your event.

     1. Enter the limit under the Limit the number of guests field.

     2. Select what happens when then guest limit is reached:

        • Close registration: Guests can no longer register.

        • Add guests to a waitlist: Guests can continue to register, but are added to a waitlist.

9. Tap Save.

10. When ready, tap Done.

Wix Studio app

1. Go to your site in the Wix Studio app.

2. Tap Manage.

3. Tap Events.

4. Tap the relevant event status: Published Events or Draft Events.

5. Tap the relevant event.

6. Tap the Manage tab.

7. Tap Registration settings.

8. Tap Guest Limit and choose the relevant option:

   • Unlimited guests: No restrictions on the number of attendees for your event.

   • Limited guests: Set a specific number of attendees allowed for your event.

     1. Enter the limit under the Limit the number of guests field.

     2. Select what happens when then guest limit is reached:

        • Close registration: Guests can no longer register.

        • Add guests to a waitlist: Guests can continue to register, but are added to a waitlist.

9. Tap Save.

10. When ready, tap Done.

Tip:

You can limit registrations to one per email by setting event permissions to 'Only site members.'

Viewing the waitlist

Quickly see how many people have RSVP'd and how many are on the waitlist, helping you manage event capacity and plan accordingly.

Note:

Viewing your waitlist is available only if you've enabled the waitlist from the guest limit settings (see the section above).

To view the complete waitlist:

Dashboard

1. Go to Events in your site's dashboard.

2. Hover over the relevant event and click Manage.

3. Click the Guests tab.

4. Click the Filter by drop-down and select Waitlist.

Wix app

1. Go to your site in the Wix app.

2. Tap Manage

   

   at the bottom.

3. Tap Events.

4. Tap the relevant event status: Published Events or Draft Events.

5. Tap the relevant event.

6. Tap the Manage tab.

7. Tap Guest list.

8. Tap the the Filter by icon

   

   select Waitlist.

9. Tap Save.

Wix Studio app

1. Go to your site in the Wix Studio app.

2. Tap Manage.

3. Tap Events.

4. Tap the relevant event status: Published Events or Draft Events.

5. Tap the relevant event.

6. Tap the Manage tab.

7. Tap Guest list.

8. Tap the the Filter by icon

   

   select Waitlist.

9. Tap Save.

Adding someone on the waitlist to an event

You can give waitlisted individuals the opportunity to attend by manually adding them to your event.

To add someone to the event:

Dashboard

1. Go to Events in your site's dashboard.

2. Hover over the relevant event and click Manage.

3. Select the Guests tab.

4. Click the Filter by drop-down and select Waitlist.

5. Select the Guest name next to the relevant person.

6. Click the Status drop-down and change it from Waitlist to Going.

Wix app

1. Go to your site in the Wix app.

2. Tap Manage

   

   at the bottom.

3. Tap Events.

4. Tap the relevant event status: Published Events or Draft Events.

5. Tap the event you want to manage.

6. Tap the Manage tab.

7. Tap Guest list.

8. Tap the the Filter by icon

   

   select Waitlist.

9. Tap Save.

10. Tap the relevant guest name.

11. Tap the More actions icon

    

    at the top right.

12. Tap Mark as going.

Wix Studio app

1. Go to your site in the Wix Studio app.

2. Tap Manage.

3. Tap Events.

4. Tap the relevant event status: Published Events or Draft Events.

5. Tap the event you want to manage.

6. Tap the Manage tab.

7. Tap Guest list.

8. Tap the the Filter by icon

   

   select Waitlist.

9. Tap Save.

10. Tap the relevant guest name.

11. Tap the More actions icon

    

    at the top right.

12. Tap Mark as going.

Managing waitlist notifications

When you update the guest limit for your RSVP event, an automated email is sent to waitlisted guests. Additional spots are filled on a first-come, first-served basis. You can disable or modify this email as needed.

Note:

Updating the emails you send to event guests is only available on desktop.

To manage waitlist notifications:

1. Go to Events in your site's dashboard.

2. Click Manage next to the relevant event.

3. Click the Settings tab.

4. Edit or disable the Waitlist email under Emails you send to event guests:

   • Disable the email: Click the toggle next to Waitlist email to disable it.

   • Edit the email: Click Edit to modify or customize the email text / template, then click Save.