Wix Bookings: Editing Your Staff Members' Working Hours

When setting up your site, you set default work hours that apply to all staff members. You can then customize the default hours for specific staff members, which is useful for part-time staff or staff working shifts. It also helps when you have seasonal work or maternity leave cover.

Creating custom hours for a staff member

You can change a staff members' working hours from the staff tab in your site's dashboard, or from the Wix app on your mobile device. This is useful for creating recurring changes to a staff member's hours now, or in the future.

When you create custom hours, it overrides your default hours for that staff member. Any changes you make to your default hours do not affect staff members' custom working hours.

Note:

Changing staff member working hours affects your appointment services' availability.

Desktop

1. Go to Staff in your site's dashboard.

2. Hover over the relevant staff member and click Edit.

3. Click Add Working Hours.

4. Select a Start Date from the field provided.

5. (Optional) Click + Set end date to make the custom work hours temporary. This works great for busy holiday periods or maternity leave cover.

6. Click the Repeats drop-down and choose the relevant option.

7. Click to select all relevant days of the week that the custom hours apply to.

8. Enter the start and end times in the fields provided.

9. Choose the relevant location from the Location drop-down.

10. Click Save.

11. (Optional) Repeat steps 3-10 to create additional custom work hours for the same staff member.

    Tip: This is useful if your staff member is available in different hours / locations on different days, or if they change location during the day.

12. Click Save.

Wix app

1. Go to your site in the Wix app.

2. Tap Manage

   

   at the bottom.

3. Tap Booking Calendar.

4. Tap the Staff tab.

5. Tap to select an existing staff member.

6. Tap Add Hours next to Working Hours.

7. Tap Continue.

8. Tap to select the Start Date for the staff member's new work schedule.

9. (Optional) Tap + Set end date to make the change to the staff member's work schedule temporary. This works great for busy holiday periods or maternity leave cover.

10. Tap the Repeats drop-down to select how often your staff member works these hours: Weekly, Every 2 weeks, Every 3 weeks or every 4 weeks.

11. Select the days the staff member is available to book.

12. Tap to select the Start Time.

13. Tap to select the End Time.

14. Tap to select the Location your staff member is available in.

    Note: A summary of the staff member's custom hours appears at the bottom of the screen.

15. Tap Save at the top.

16. (Optional) Repeat steps 6-14 to create additional custom work hours for the same staff member.

    Tip: This is useful if your staff member is available in different hours / locations on different days, or if they change location during the day.

Viewing your work schedule

The work schedule shows a weekly view of all of your staff members' hours. You can scan through upcoming shifts, choosing the relevant time period and staff member.

This is useful when someone requests time off, for example, and you need to check which other staff members are available to cover their shifts.

To view and filter your work schedule:

Dashboard

1. Go to Work Schedule in your site's dashboard.

2. Click the date at the top and choose the week you want to view.

1. (Optional) Choose how you want to filter the calendar:

   • By location: Click the All locations drop-down and select one or more locations.

   • By staff member: Click the All staff members drop-down and choose the staff member(s) you want to see.

Wix app

1. Go to your site in the Wix app.

2. Tap Manage

   

   at the bottom.

3. Tap Booking Calendar.

4. Tap the Work Schedule tab.

5. Scroll through the calendar to choose the week you want to view.

6. (Optional) Tap the Filter icon

   

   to filter the view by staff member.

   1. Tap the checkmarks next to the relevant staff members.

   2. Tap Apply.

Wix Studio app

1. Go to your site in the Wix Studio app.

2. Tap Manage.

3. Tap Booking Calendar.

4. Tap the Work Schedule tab.

5. Scroll through the calendar to choose the week you want to view.

6. (Optional) Tap the Filter icon

   

   to filter the view by staff member.

   1. Tap the checkmarks next to the relevant staff members.

   2. Tap Apply.

Making one-time changes to staff working hours

Click any staff member's hours on a given day in the Work Schedule tab to make updates. This is useful if a staff member has to leave work early, for any reason. It also works great if your staff work irregular shift hours that change from week to week.

Note:

Changing staff member working hours affects your appointment services' availability.

Dashboard

1. Go to Work Schedule in your site's dashboard.

2. Click the date at the top and choose the relevant week.

1. (Optional) Click the All locations or All staff members drop-down to filter your calendar.

2. Click the time frame you want to change.

3. Click Edit.

4. Adjust the Time and Location.

5. Click Save.

6. (Optional) Repeat steps 2-7 to create additional one-time custom work hours for the same staff member. This is useful if you have to arrange cover if another staff member is sick for several days.

Wix app

1. Go to your site in the Wix app.

2. Tap Manage

   

   at the bottom.

3. Tap Booking Calendar.

4. Tap the Work Schedule tab.

5. Tap the name of the relevant staff member.

6. Tap the More Actions icon

   

   next to the relevant day of the week.

7. Tap Edit.

8. Tap to select the relevant Start Time and End Time for the one-time change.

9. Tap to select the relevant location for the one-time change.

10. Tap Save at the top.

11. (Optional) Repeat steps 5-10 to create additional one-time custom work hours for the same staff member. This is useful if you have to arrange cover if another staff member is sick for several days.

Wix Studio app

1. Go to your site in the Wix Studio app.

2. Tap Manage.

3. Tap Booking Calendar.

4. Tap the Work Schedule tab.

5. Tap the name of the relevant staff member.

6. Tap the More Actions icon

   

   next to the relevant day of the week.

7. Tap Edit.

8. Tap to select the relevant Start Time and End Time for the one-time change.

9. Tap to select the relevant location for the one-time change.

10. Tap Save at the top.

11. (Optional) Repeat steps 5-10 to create additional one-time custom work hours for the same staff member. This is useful if you have to arrange cover if another staff member is sick for several days.

Editing or removing a staff member's hours

When editing a staff member's custom working hours, you can choose when you want the changes to take place. This is great for temporary changes, for example, if a staff member needs to finish early on certain days. You can also remove them from a specific time slot if the staff member's hours change.

Dashboard

1. Go to Staff in your site's dashboard.

2. Hover over the relevant staff member and click Edit.

3. Choose what you want to do:

Edit staff member's working hours

1. Click the Edit icon

   

   next to the relevant day.

2. Click the relevant option under When do you want to apply these changes?:

   • Now: The change in shift takes effect immediately. This is useful for last-minute changes.

   • Schedule for later: Decide when the change in working hours takes place. This is useful for future planning. Click to select the Start Date.

3. (Optional) Click + Set end date and choose an end date if this is a temporary change.

4. Click the Repeats drop-down to select how often your staff member works these hours.

5. (Optional) Select a different day this change is relevant for.

6. Select the relevant Start Time and End Time for the change.

7. Select the relevant location for the one-time change.

8. Click Save.

Note: These changes don't cancel or reschedule existing appointments automatically. If needed, go to the Booking Calendar to reschedule or reassign the appointments.

Wix app

1. Go to your site in the Wix app.

2. Tap Manage

   

   at the bottom.

3. Tap Booking Calendar.

4. Tap the Staff tab.

5. Tap to select an existing staff member.

6. Tap the More Actions icon

   

   next to the relevant day under Working Hours.

7. Choose what you want to do:

Wix Studio app

1. Go to your site in the Wix Studio app.

2. Tap Manage.

3. Tap Booking Calendar.

4. Tap the Staff tab.

5. Tap to select an existing staff member.

6. Tap the More Actions icon

   

   next to the relevant day under Working Hours.

7. Choose what you want to do:

FAQs

Click a question below to learn more about managing your staff members' working hours.

How do I edit my staff member's recurring working hours?

Click the More Actions icon

next to their name and click Edit working hours. You can add staff hours on non-working days, for example, or extra shifts during the holidays.

Can I set different working hours for different locations?

No, you cannot set different default business hours for each location. The default working hours in the main booking settings panel apply to the entire business, not to individual locations.

If your business operates in multiple locations, the only way to effectively set different operating hours per location is by configuring staff availability per location. This means:

• Business default hours are global (for all locations).

• To have different open hours at each location, you must edit each staff member’s schedule and assign their working hours to the specific location(s) they work in.