Wix Bookings: Changing the Assigned Staff Member of Scheduled Sessions

Offer the same service at different times, with a separate staff members teaching each session. For example, you can schedule a spin class every Monday and Tuesday, but with two different instructors.

Changing staff members for specific upcoming sessions

Note:

In your booking calendar, click the Settings icon

to color code sessions by Staff member or Catalog item (your service types). Color coding helps you check availability and manage last-minute schedule changes. Learn more about color coding your calendar.

To change staff members for specific upcoming sessions:

1. Go to Booking Calendar in your site's dashboard.

2. Click the relevant session in the calendar.

3. Click the Edit icon

   

   at the top of the session panel.

4. (For classes and courses) Click This Session.

1. Select the relevant staff member from the Staff and availability dropdown.

2. Select how the session affects that staff member's schedule:

   • Busy: They can't be booked for anything else at this time.

   • Free: They stay available for other bookings at this time.

3. Click Save.

You can quickly check your class waitlist on your Activity panel on the left. This lets you see who’s waiting for a spot in your class at a glance.

Changing staff members for all future sessions of classes or courses

You can assign all future class or course sessions at a specific time to different staff members. This is a great way to arrange shift swaps between staff members.

For example, one of your coaches usually takes the crossfit class on Friday evenings but is no longer available. You can assign another staff member to cover all future Friday evening sessions using the booking calendar.

To change staff members for all future sessions of a class or course:

1. Go to Booking Calendar in your site's dashboard.

2. Click the relevant session in the calendar.

3. Click the Edit icon

   

   at the top of the session panel.

4. Select All future [day] sessions (e.g. All future Friday 9:30 PM sessions).

5. Select the relevant staff member from the Staff and availability dropdown.

6. Select how the session affects that staff member's schedule:

   • Busy: They can't be booked for anything else at this time.

   • Free: They stay available for other bookings at this time.

7. Click Save.

Changing staff members for the full schedule of a class or course

You can assign all future class or course sessions to a different staff member. This is a great way to expand your offerings as your business grows.

For example, when you start your gym, one crossfit class may be enough. As more members join, you may need to offer intermediate and advanced classes, with different instructors for each.

To change staff members for the full schedule of a class or course:

1. Go to Booking Calendar in your site's dashboard.

2. Click the relevant session in the calendar.

3. Click the Edit icon

   

   at the top of the session panel.

4. Click Full schedule.

5. Click the Edit icon

   

   next to the relevant day.

1. Select the new staff members from the Staff and availability dropdown

   Note: You can assign different staff members to cover all recurring sessions on a specific day of the week or to take over the course in its entirety.

2. Select how the session affects that staff member's schedule:

   • Busy: They can't be booked for anything else at this time.

   • Free: They stay available for other bookings at this time.

3. Click Save.