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Wix Bookings: Blocking Off Time in Your Calendar

Block off time in your Wix Bookings calendar for yourself, your staff member(s), or a resource, like a room or piece of equipment. You can create repeating time blocks, making it easy to manage time off for events, vacations, or regular staff training. For instance, if you're attending a conference and your team is unavailable for a weekly staff meeting, you can block off the same time for all staff and set it to repeat until your return.

Blocking off time in your calendar

Block time in your bookings calendar to manage your availability for admin tasks, staff training, or personal errands. You can reserve slots for multiple staff members or a resource and prevent clients from booking during these periods.

Resource blocking

This is currently only available on the desktop dashboard, not on the Wix app or Wix Studio app.

Dashboard

Go to Booking Calendar in your site's dashboard.
Click Add or click the time slot you wish to block off on the calendar.
Choose what you want to block:

Blocked staff time

Click Blocked staff time.
Confirm the date, or select Repeat if this is a recurring block.
(Optional) Select All day if the block covers the entire day.
Select a start time and end time.
Click the Staff drop-down and select the checkbox next to the staff member(s) whose time you want to block.
Click the Availability drop-down and choose the status clients will see (defaults to Busy).
(Optional) Enter a Title to explain the reason for the blocked time.
(Optional) Click Add note to self to add a note only you can see.
Click Block.

Note: To manage when and where staff members are available, go to Work Schedule.

Blocked resource

Click Blocked resource.
Confirm the date, or select Repeat if this is a recurring block.
(Optional) Select All day if the block covers the entire day.
Select a start time and end time.
Click the Resource drop-down and select the checkbox next to the resource(s) that you want to block.
Click the Availability drop-down and choose the status clients will see (defaults to Busy).
(Optional) Enter a Title to explain the reason for the blocked time.
(Optional) Click Add note to self to add a note only you can see.
Click Block.

Wix app

Go to your site in the Wix app.
Tap Manage
at the bottom.
Tap Booking Calendar.
Tap Calendar.
Tap the Add icon
.
Tap Blocked time.
Tap to select the relevant staff member from the drop-down.
Note: Use your desktop to block off time for multiple staff members at once.
Tap to enter a Title for the blocked time.
Select a start date and time.
Select an end date and time.
(Optional) Tap Notes to add more information about why the staff member's time is blocked (this note is not visible to clients).
Tap Save.

A screenshot showing how to block off a staff member's time in the Booking calendar on the wix owner app.

Wix Studio app

Go to your site in the Wix Studio app.
Tap Manage.
Tap Booking Calendar.
Tap the Add icon
.
Tap Blocked time.
Tap to select the relevant staff member from the drop-down.
Note: Use your desktop to block off time for multiple staff members at once.
Tap to enter a Title for the blocked time.
Select a start date and time.
Select an end date and time.
(Optional) Tap Notes to add more information about why the staff member's time is blocked (this note is not visible to clients).
Tap Save.

FAQs

Click below for answers to common questions about blocking off time in your calendar.

Does blocked time impact existing services like classes or courses?

No. Blocking off hours does not override class or course sessions happening during that same time slot. It also doesn’t affect existing appointments. The blocked time will only prevent clients from booking new appointments in this time frame.

Can I block off smaller amounts of time for prep in between sessions?

Yes. You can set up a time buffer between appointments to ensure you don't schedule sessions back-to-back.

Can I allow staff to block off time themselves?

Yes, you can give staff members permission to block time themselves and perform other functions.

Can I block off time for multiple staff members?

Yes, you can block time for multiple staff members, such as for a team meeting or group activity. Currently, this can only be done from your desktop computer. If you'd like to see this feature on the Wix app in the future, you can vote for it here.

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