Wix Bookings: About the Booking Calendar

The booking calendar is the place to schedule your appointments, classes and courses. You can keep track of your bookings, make scheduling changes, manage clients, and much more.

Ready to take a look?

Go to Booking Calendar in your site's dashboard to view your booking calendar.

Customize the calendar view

You can change how you view your booking calendar to suit your needs. Check the schedule for an entire week or a specific date, including all free time slots. You can also see the complete list of sessions for a single day or view upcoming bookings for each staff member.

Choose from the following views:

• Weekly: View your entire calendar for the selected week, including all sessions and free time slots.

• Daily: View the schedule for the selected date, including all free time slots.

• Staff: Check the upcoming sessions for the selected date, with sessions sorted into columns based on the staff member in charge.

• Resource: View the sessions for the selected date, with a column for each resource (e.g. a room or piece of equipment).

• Schedule: View a list of sessions on the selected date, including the time, type, number of participants, staff member in charge and the location.

Note:

In the Weekly, Daily, Staff, and Resource views, an all-day section appears as a fixed row at the top of the calendar. This row displays all-day events and events that span more than 24 hours. All-day events synced from a connected Google Calendar also appear in this section.

Customize the calendar display

Click the Settings icon

at the top of the calendar and use the available options to adjust how you display your booking calendar. Choose how much spacing you want between sessions on your calendar, display appointments by client or service name, and color code your events by service or staff member.

You can also decide whether to show weekends in your calendar view and adjust the calendar’s time zone to match your site settings. These options help streamline your daily session management and make it easier to organize your schedule.

Search and filter your calendar

Search, filter and use colors on your calendar to find what you need faster. You can filter your calendar by service, staff member, location, session availability, and more. You can also click the Search icon

at the top of the calendar to find a specific session by name. This helps you view availability, manage schedule changes, and focus on the sessions you need.

In your display settings, you can color code sessions by staff member or service type. To set a color, click the Filter icon

, then hover over the name and click the More Actions icon

next to the staff or service name to select a color. The colors help you scan your calendar at a glance and identify who or what each session refers to.

Tip:

In your display settings, you can choose a modern or classic color palette for your sessions. The palette you select also applies to your Booking Calendar in the Wix app.

To change your color palette:

1. Click the Settings icon

   

   at the top of the calendar.

2. Scroll down to Color palette and choose Modern or Classic.

Your booking calendar management tools

Click Manage at the top of your booking calendar to access key tools for running your business. From here, you can update your services, manage your team’s schedules, sync your personal calendar, and adjust your bookings settings, all in one convenient place. These options help keep your bookings and staff organized.

Learn more about:

• Default hours

• Syncing personal calendar

• Exporting booking data

Manage your complete schedule

Use your calendar to add new appointments, class sessions, and course sessions. You can also block off time you don't want clients to be able to book online or create a new service. Create sessions with custom time slots, and adjust them easily with drag and drop.

Learn more about:

• Manually adding appointments

• Blocking off time

• Scheduling classes

• Scheduling courses

• Canceling sessions

Update your clients' attendance and payments

Manage the attendance and payment status for all clients that have made bookings. Select the relevant appointment, class or course in your calendar to view its participants list.

Learn more about marking attendance for sessions.

Tip:

Marking attendance is useful for keeping track of payments and seeing which of your services are most popular. You can check your site's statistics in the Reports tab.

Manage your clients' information

From the sessions or appointments in your calendar, you can access all your clients' contact cards to edit their details, book sessions for them, send messages and more.

Through a client's contact card, you can chat directly with them and book sessions or offer coupons. You can also add notes for yourself about your client and their progress, set up tasks, add an attachment (such as a medical permission form) and much more.

Learn more about editing your contacts.