Wix Forms: Viewing and Managing a Submissions Table
When visitors submit one of your forms, their entries are automatically stored in a submissions table. To view all submissions from across your site in one place, go to Forms & Submissions in your site's dashboard to see every submission, from every form, without opening each form individually.
Use the submissions table to simplify your data management – you can filter the submissions, categorize them, import and export data and more.
How do I know if I'm using old Wix Forms or new Wix Forms?
This article will help you understand the differences between old and new Wix Forms.
Viewing a submissions table
Each form has its own unique submissions table. You can view submission time, the first and last name of the person who submitted the form, as well as their email and message.
New Forms
Go to Forms & Submissions in your site's dashboard.
Click the More Actions icon
next to a form.
Select View submissions.
To access a submissions table from your editor:
Click a form in your editor.
Click Edit Form to open the form builder.
Click the Submissions tab at the top.
Old Forms
Go to Forms & Submissions in your site's dashboard.
Click the Old Forms tab.
Click View Submissions Table next to the relevant form.
Note:
Data from your submission table loads from the last time you published your site.
Can't see a submission table?
If you click View Submissions Table and no table appears, it means you need to go to the editor and create it from there.
In your editor, click the relevant form.
Click Form Settings.
Click Create Submissions Table in the Main tab.
Publish your site.
Managing data in a submissions table
Manage your submissions table to focus on the info that is most important to you. You can filter the submissions to create your own view, then export it as a CSV file.
Note:
When exporting submission data, all dates and times are exported in UTC (Coordinated Universal Time) time zone.
New Forms
Go to Forms & Submissions in your site's dashboard.
Hover over the relevant form and click the More Actions icon
.
Select View submissions.
Choose how to manage your submission data:
Filter submission data
Click Filter at the top.
Select the relevant filter condition.
Enter or select the value you want to use.
Edit submission data
Click the relevant submission.
Click Edit under Submission details.
Edit the submission as needed.
Click Save.
Export data from the table
Select the checkbox to the left of the relevant submission.
Click Export.
Select the data you want to export.
Click Export.
Download PDF
Click the More Actions icon
next to the submission.
Select Download PDF.
Access the PDF from your downloads folder.
Note:
You can only download one submission at a time.
You can't customize the PDF settings.
Only fields with data are included in the PDF. Empty fields (e.g., optional fields left blank) are excluded.
Mark a submission as spam
Select the checkbox to the left of the relevant submission.
Click Report as spam.
Note:
Unmark submissions marked as spam by selecting the checkbox to the left of the relevant submission in the Spam tab, then click Report as not spam.
To permanently delete spam submissions, click the More actions icon
and select Permanently delete.
Spam submissions (submissions filtered automatically by the spam filter or submissions manually marked as spam) will stay in this tab for 30 days, after that they will be permanently deleted.
Mark a submission as trash
Select the checkbox next to the relevant submission.
Click Move to trash.
Note: You can always restore submissions you previously marked as trash from the Trash tab. Form submissions manually marked as Trash will be kept in the Trash tab for 180 days, after that time they will be permanently deleted.
Tip:
Click Summarize with AI to view an overall picture of your form submissions. You can also ask questions about the data collected by the form, such as how many submissions came in from a specific city.
Old Forms
Go to Forms & Submissions in your site's dashboard.
Click the Old Forms tab.
Click View Submissions Table next to the relevant form.
Choose how to manage your submission data:
Add a new row
Add a new form submission manually, feeding all the data directly to the table.
Click + Add Item at the bottom of the table.
Click the empty cell under Submission Time in the newly created row.
Select a date and time for the new submission.
Click each of the columns to manually enter the data.
Filter the data
Click the Filter drop-down at the top.
Select an existing filter or click + New Filter to set one up.
(For new filters) Set up your filter:
Choose a filter from the Select field drop-down.
Click the Choose a condition drop-down to create your filter rule. Options change based on the field you've selected.
Finish setting up your filter rule under Enter a value.
Click Add Filter.
Sort the data
You can sort the table to find relevant form submissions. You choose the field to sort by and the order of the submissions. For example, sort the table to show the submissions by people's first names, from A to Z.
Click the Sort drop-down at the top.
Select an existing sort or click + Add a Sort to set one up.
(For new sorts) Set up your sort:
Choose the relevant form field from the Sort by drop-down.
Select the sort order. The options change based on the field you've selected.
Click Add Sort.
Show or hide form fields
Click Manage Fields on the right.
Select or deselect the checkboxes next to the fields you want to show or hide.
Note: Depending on the form, there may be mandatory fields that you cannot hide.
Import data into the table
Click the More Actions drop-down at the top right.
Select Import items.
Click Choose a File to upload a CSV file to your table.
(In the Configure Columns to Import panel) Select the columns you want to import from the CSV file:
Select the checkboxes next to the fields you want to import.
(Optional) Select a field to configure its name, type and column in your submissions table.
Click Next.
Review your import details and click Import when you're ready.
Export data from the table
Click the More Actions drop-down at the top right.
Select Export to CSV.
Choose what you want to do:
Export the entire collection: Export all items and fields, including hidden and system fields.
Export the filtered data: Export only the data you have filtered.
Export the collection fields: Export the form fields without submission fields.
Click Export.
Save a filtered view of the table
Filter the relevant data.
Click New View at the top left.
Enter the name of the new view.
Click New View to save the view.
Note:
The order of fields in the submissions table i s based on the order they appear in the form. If you want to reorder the fields in the table, go to your editor and reorganize the fields in the relevant form. Then publish your site.
FAQs
Click a question below to learn more about your submissions table as well as old Wix Forms vs. new Wix Forms.
How do I know if my form is built using old forms or new forms?
It is possible to have both versions of Wix Forms on your site at once. Learn the difference between the old Wix Forms and new Wix Forms.
How do I get the new version of Wix Forms on my site?
New forms are available from the Add panel in your editor. To add a new Wix form to your site:
Click Add Elements
on the left side of the editor.
Click Contacts & Forms.
Click Create New Form or select a template from Premade Forms.
Why can't I see updated submissions data?
If you are using old Forms, the latest submission data is pulled from the last time you published your site. Try publishing your site and refreshing to see updated data.
How are dates formatted in form submission notifications?
Dates in form submission notifications are formatted according to your site's regional settings. This means dates appear in the format set for your site's region.