Wix Meetings: Creating and Managing Scheduling Links
Create a scheduling link so clients can schedule meetings with you directly. You can set up a Single Host meeting or a Round Robin meeting, customize the duration and location, and choose whether to charge for it.
You can also add forms to collect client information, set policies for cancellations / approvals and deactivate scheduling links when you no longer want clients to book through them.
Important:
Currently, Wix Meetings is only available to site owners, co-owners, and back-office manager roles. Learn more about roles and permissions.
Sites on the Basic Studio plan, Light Premium plan, or a free plan can host up to 3 free meetings per site. Upgrade your site to schedule unlimited meetings.
Managing your meeting settings
Manage everything about your meetings from one place. Keep your calendar in sync, set your business time zone, adjust available time slots, and set up reminders to help everything run smoothly for you and your clients.
To manage your meeting settings:
Go to Wix Meetings in your site's dashboard.
Note: First time only click Get Started.
Click Manage at the top.
Choose what you want to do:
Sync personal calendar: Sync your personal calendar to avoid double bookings and keep your availability up to date.
Manage time zone: Set which time zone clients see on their calendars. Keep it in your business’ time zone, switch to your client’s, or let clients choose which works best for them. Read more about setting your business time zone.
Set time slots: Choose how to set up your meetings: Allow start times based on your service duration or set specific intervals (e.g. every 5 minutes, every hour).
Set email and SMS Automations: Set up email and SMS reminders for meetings.
Creating a Single Host meeting
Create a meeting that is always assigned to the same host. This is a good option when one person handles every booking.
Before you begin:
Make sure you've synced your calendar to avoid double-bookings. Learn how to sync your calendar.
To accept payments for meetings, connect a payment method. Learn more about connecting payment methods.
To create a Single Host meeting:
Go to Wix Meetings in your site's dashboard.
Note: First time only click Get Started.
Click + Add New Scheduling Link.
Select Single Host and click Next.
Add the Meeting details:
Meeting name: Add the name of your meeting (e.g. '15-minute consultation').
Tagline: Write a short description or purpose for the meeting.
Host: Select the host for the meeting.
Note: The host list includes only site owners, co-owners, and back-office manager roles.
Host availability: Set when the host is available to take these meetings.
Tip: You can click the Edit icon
to update the hours.
Duration: Choose how long the meeting lasts.
Buffer time: Add a buffer between meetings to avoid back-to-back meetings.
Location: Select the meeting location type: Phone call, Online, or In person.
Tip: For online and phone call meetings, add to the description how you'll provide the meeting (e.g. "We'll meet over Zoom").
(Optional) Charge for this meeting: Enable the toggle if you want to charge clients for the meeting.
(Optional) Customize the Meeting settings:
Guest form: This is the form clients fill out when scheduling a meeting. By default, the form asks for clients first name, last name, email, and phone number. Click Edit to update your form fields or add questions.
Policy: Set your meeting terms, including cancellation and waitlist policies. You can also choose to approve meetings manually or automatically. Click Edit to customize your policy.
Note: Each meeting has its own individual policy.
Click Save.
(Optional) Share, copy, or test your new scheduling link from the pop-up.
Creating a Round Robin meeting
Create a meeting that can be assigned automatically to one available host from a group of selected hosts. This is useful when you want to distribute bookings across multiple hosts.
Note:
Assigning meetings by host priority is only available on sites with a Business plan or higher.
To create a Round Robin meeting:
Go to Wix Meetings in your site's dashboard.
Note: First time only click Get Started.
Click + Add New Scheduling Link.
Select Round Robin.
Add the Meeting details:
Meeting name: Add the name of your meeting (e.g. '15-minute consultation').
Tagline: Write a short description or purpose for the meeting.
Duration: Choose how long the meeting lasts.
Buffer time: Add a buffer between meetings to avoid back-to-back meetings.
Location: Select the meeting location type: Phone call, Online, or In person.
Tip: For online and phone call meetings, add to the description how you'll provide the meeting (e.g. "We'll meet over Zoom").
(Optional) Charge for this meeting: Enable the toggle if you want to charge clients for the meeting.
Set up Hosts & assignment:
Host: Select the hosts you want to include in the rotation. You can add multiple hosts from the dropdown.
Host assignment: Choose how meetings are assigned:
Automatic: Meetings are distributed evenly between available hosts.
Based on host priority: Meetings are assigned according to the priority you set for each host.
Priority order: Choose whether higher-priority or lower-priority hosts are assigned first.
Set Host Priority: Click Set Host Priority to set the priority level for each host, then click Save.
(Optional) Customize the Meeting settings:
Guest form: This is the form clients fill out when scheduling a meeting. By default, the form asks for clients first name, last name, email, and phone number. Click Edit to update your form fields or add questions.
Policy: Set your meeting terms, including cancellation and waitlist policies. You can also choose to approve meetings manually or automatically. Click Edit to customize your policy.
Note: Each meeting has its own individual policy.
Click Save.
(Optional) Share, copy, or test your new scheduling link from the pop-up.
Deactivating scheduling links
Deactivate a scheduling link when you no longer want clients to book through it. You can either send people to another page or show an unavailable notice.
To deactivate a scheduling link:
Go to Wix Meetings in your site's dashboard.
Click the More Actions icon
next to the relevant meeting name.
Select Deactivate link.
Choose what you want to do:
Redirect visitors to another page: This option is selected by default. Click the Redirect to dropdown and select a destination.
Tip: If you select Custom URL, enter the relevant URL.
Show an unavailable notice to visitors: Deselect the checkbox next to Redirect visitors to another page.
Click Deactivate Link.
FAQs
Click below for answers to common questions about Wix Meetings.
What is the difference between Wix Bookings and Wix Meetings?
Wix Meetings is a fast, standalone scheduling tool for any business type, no published site required. It’s great for sharing links and scheduling single meetings quickly.
Wix Bookings is a full business management solution for service-oriented businesses. It requires a published site and supports managing staff, recurring services, group sessions, and complex scheduling needs. Read more about Wix Bookings.
How do I set up a video conference account?
You can connect your video conferencing account as part of your meeting setup. Select “Online” as the location when creating or editing a meeting. Then, follow the prompts to connect a Zoom account or add a custom meeting link.
Learn more about connecting video conferencing to Wix Meetings.
How do clients schedule meetings?
Once you create a meeting, share your scheduling link with clients in any way that works for you—such as by email, social media, or WhatsApp. Clients open the link, pick a date and time, enter their details, and book. All scheduled meetings appear in Meetings in your site's dashboard so you can easily keep track of bookings.
How do I sync my calendars to avoid scheduling conflicts?
Connect your personal calendar to Wix Meetings so all scheduled meetings sync automatically, and you never get double-booked.
To sync your calendar:
Go to Wix Meetings in your site's dashboard.
Click Manage at the top.
Select Sync personal calendar.
Click Sync next to the relevant calendar.
Read more about syncing your personal calendar.
Can I cancel or reschedule meetings?
Yes, both you and your clients can cancel or reschedule meetings.
To cancel or reschedule meetings through your dashboard:
Go to Wix Meetings in your site's dashboard.
Click the Scheduled Meetings tab.
Click the More Actions icon
next to the relevant meeting.
Choose what you want to do:
Reschedule meeting: Change the date or time and notify your client by email.
Cancel meeting: Cancel the meeting and notify your client by email.
Note: Clients can also cancel or reschedule through the confirmation email they receive after booking.
How can I add a new host option to my meetings?
Site owners, co-owners, and anyone with the back-office manager role can be selected as a meeting host. To add a new host, assign one of these roles to someone in your Roles & Permissions settings. For detailed steps, see how to invite or manage collaborators.
How can I share links for standalone scheduling pages?
Once you create a new meeting, you can generate links for standalone scheduling pages. Share these links via a QR code or email, social media, or any other platform to make it easy for clients to schedule appointments without navigating through your entire website.
To share your scheduling link:
Go to Wix Meetings in your site's dashboard.
Hover over the relevant meeting and click Share link.
Choose how you want to share the link (e.g. WhatsApp, email, QR code, or by copying the link to share another way).
Why can't I choose the option to notify customers via SMS?
The option to select the Notify this customer via SMS checkbox can be unavailable for several reasons, including:
If your customer has asked in the past to opt out of communication.
If your customer doesn't have a valid country code with their phone number.
If you've hit your SMS quota for the month.
If you did not enable the Active toggle for this action in your settings.
Tip: Hover over Notify the customer via SMS to see the reason.
How can I make sure clients enter a valid country code with their phone number?
The phone number field requires a country code. To simplify this for clients, you can limit which countries appear or automatically set a default.
To edit the phone number field:
Go to Wix Meetings in your site's dashboard.
Click the relevant meeting or create a new one.
Scroll down to Meeting settings and click Guest form.
Click the Phone Number field, then click Settings.
Choose what you want to do:
Choose accepted countries: Clients can choose from the countries you've selected. Click Edit next to Accepted countries to choose which ones you want to accept.
Tip: Select one country so the country code is automatically set, and clients only need to enter their phone number.
Show default country code: Enable the toggle so the default country code is automatically displayed to clients.
Click Save.
How can I customize my meeting policy?
Each meeting has its own individual policy. You can customize your scheduling policy to control how clients schedule, cancel, and reschedule meetings.
To customize your meeting policy:
Go to Wix Meetings in your site's dashboard
Click an existing meeting or add a new scheduling link.
Add the meeting details and scroll down to Meeting settings.
Click Edit next to Policy.
Add your Policy details:
Policy name: Enter a name for the policy.
Policy description: Briefly describe your policy, for example your cancellation policy or any other information clients need to know.
Note: Clients will only be able to click your policy if you add a description and name.
Allow customers to cancel their own meetings online: Select the checkbox to allow clients to cancel their meetings. Define how much time before a session clients can cancel by choosing one of the existing options from the drop-down or create your own custom timeframe.
Allow customers to reschedule their own meetings online: Select the checkbox to allow clients to reschedule their meeting. Define how much time before a session clients can reschedule by choosing one of the existing options from the drop-down or create your own custom rescheduling timeframe.
Limit early scheduling: Select the checkbox and set how long before a meeting a customer is able to schedule from the drop-down. You can also select Custom to choose a specific timeframe (e.g. 1 week) before which clients can't make a meeting.
Limit late scheduling: Select the checkbox and set how close to a meeting clients can schedule, for example, "24 hours before start time". Choose an existing option from the drop-down. You can also choose the Custom option to set a specific timeframe (for example, 1 week) before which clients are not able to book a meeting.
Meeting requests: Choose to automatically accept all meetings or require manual approval.
Click Save.
What is the difference between a Single Host and a Round Robin meeting?
A Single Host meeting is always booked with the same host. In a Round Robin meeting, each booking is assigned automatically to one available host based on the assignment method you choose.